Mode d’emploi (interne) — Les modèles ci-dessous sont en texte brut, prêts à copier-coller dans Gmail/Outlook.
Aucune balise HTML à l’intérieur des emails. Les liens restent en clair.
Le nom “European Hotel Awards” est volontairement placé entre guillemets pour empêcher sa traduction automatique.
Protocole en 2 étapes : Email 1 (test de motivation, sélection gratuite) → Email 2 (détails du Administrative Validation Protocol avec contribution symbolique de 450 € HT).
Texte brut. Copier/coller directement dans Gmail/Outlook.
Dear [General Manager’s Name],
It is a pleasure to reach out regarding the “European Hotel Awards”, one of the most prestigious recognitions in European hospitality.
Your property, the Hotel [Name], has naturally been identified by our Board of Selection as a potential candidate for the 2026 edition.
Allow me to emphasize:
→ Participation in the selection process is entirely free of charge.
The nomination procedure and Board evaluation involve no cost for the hotels.
Should your hotel be confirmed as a winning candidate, a mandatory administrative validation protocol will then apply. This ensures that each laureate fully benefits from the official title, the international ceremony, and the associated recognition in the most professional way.
The Awards culminate in a prestigious gala evening gathering Europe’s finest hoteliers and hospitality leaders (the 2025 ceremony will be hosted in Vilnius on 17 November).
For reference (press coverage):
– Winners 2023 – Barcelona: https://www.referenceschr.com/eha-2023/european-hotel-awards-2023-tous-les-laureats/
– Winners 2024 – Copenhagen: https://www.referenceschr.com/european-hotel-awards-2024/european-hotel-awards-2024-winners/
Would you like to be considered for the 2026 selection?
Kind regards,
Jerome Chapman
“European Hotel Awards”
Texte brut. La participation reste gratuite, seule la validation administrative est payante.
Dear [General Manager’s Name],
Following your confirmation of interest, I am pleased to outline the Administrative Validation Protocol which applies once a hotel is officially confirmed as a laureate of the “European Hotel Awards”.
Please note: participation in the selection process remains entirely free of charge.
The administrative protocol applies only after official confirmation as a winner.
As a confirmed laureate, you will enjoy the following complimentary advantages:
– Official Award Statuette (offered, no charge)
– “European Hotel Awards” Certificate (HD PDF) for press & media use (offered, no charge)
– 2 nominative VIP Invitations:
• Cocktail Access Pass — access to the welcome cocktail & networking only
• Ceremony & Gala Dinner Invitation — access to the on-stage ceremony and gala dinner (reserved table seating, full service included)
– Professional Photo & Interview Session Pass (event day, 15:00–18:00) – free media rights
– On-stage award ceremony (sound, lighting, full protocol)
– Optional video presentation on stage (when available, offered at no charge)
The only element required is a symbolic Administrative Fee of EUR 450 (excl. VAT).
This contribution covers strictly the administrative and ceremonial handling:
– Pre-event validation & guest coordination
– Seating protocol & official list
– Stage order & script handling
– Post-event communication and certificate delivery
Why this contribution is necessary:
– Ensures rigorous manual handling and high-precision protocol.
– Preserves the prestige, elegance, and standards of the Awards.
– Confirms motivated participation, protecting the exclusivity of the laureates.
In other words: the statuette, the gala, the invitations, the photos and media features are all complimentary. The EUR 450 contribution exists only to ensure the professional management of your title and your moment on stage.
Kind regards,
Jerome Chapman
“European Hotel Awards”
