Administrative Fee — European Hotel Awards
Official clarification for candidates & laureates — private link (not indexed).
The Administrative Fee (EUR 450, excl. VAT) is a symbolic coordination contribution for confirmed laureates.
It does not purchase the award, the gala, or hospitality services.
All artistic and ceremonial elements remain complimentary for winners.
1) What the Administrative Fee covers
- Pre-event winner validation and guest coordination.
- Seating protocol and ceremonial list handling.
- Stage flow & script coordination (names, categories, order).
- Post-event communication & follow-up.
- Delivery of the official HD digital certificate.
2) What remains complimentary (at no extra charge)
- Award trophy.
- Official European Hotel Award certificate (HD PDF).
- Two nominative VIP invitations (full access: welcome cocktail, ceremony, gala dinner).
- Professional photo & interview session during the event day.
- Ceremonial production (sound, lighting, evening protocol).
- When available: individual video presentation displayed during the ceremony.
3) Why this contribution is necessary
- Ensures rigorous manual handling and high-precision protocol.
- Preserves the prestige, elegance, and standards of the Awards.
- Confirms motivated participation, protecting the exclusivity of the laureates.
4) Not included
- Travel and accommodation (preferential hotel rates may be communicated separately).
- Additional guests beyond the two complimentary VIP invitations.
- Sponsorship visibility (logos, roll-ups, brand placements), strictly reserved for sponsors & partners.
5) Payment terms
- Payable only after official confirmation as a laureate.
- Due within ten (10) days from invoice date (unless otherwise stated in writing).
- Invoice issued upon receipt of your billing details (legal entity, address, VAT number if applicable).
Accounting & Tax clarification
For accounting purposes, the Administrative Fee relates to administrative and ceremonial coordination for confirmed laureates.
It is not a payment for catering, accommodation, local event services, or the purchase of the award.
All artistic and ceremonial elements listed as complimentary above are provided free of charge.
This clarification supports transparent bookkeeping by the recipient.
The fee is therefore an international coordination contribution only, not subject to Lithuanian VAT on hospitality or catering.
Optional Communication Packages
Laureates may optionally choose paid communication packages to enhance their visibility, for example:
- Editorial reportage in Références Hôteliers Restaurateurs online magazine.
- SEO-optimized article with international reach.
- LinkedIn highlight and network sharing.
- Discover Optional Add-ons — > Here.
These optional services are separate from the Administrative Fee and offered only upon request.
⚠️ Important Note — Late Candidatures
In exceptional circumstances, it may be possible for a candidate to join the current year’s selection within
45 to 21 days before the event date. Such cases remain exceptional only, and are strictly subject to
organizational feasibility and prior approval by the Selection Board.
If accepted, the candidate will be informed by email of the procedure and timeline for validation.
Please note that in these late cases, the Administrative Fee is raised to €900 (excl. VAT),
reflecting the significant additional coordination and communication work required — including updates to the
ceremonial protocol, guest integration, and media materials.
This adjustment ensures that even late integrations meet the same standards of
precision, elegance, and visibility as all confirmed laureates.
