Ceremony Coordination — European Hotel Awards
Official clarification for candidates & laureates — private link (not indexed).
The European Hotel Awards do not charge any entry or evaluation fee.
The selection process is conducted independently by the Advisory Board and is strictly merit-based.
The European Hotel Awards are not a commercial awards platform, but an independent editorial recognition.
Confirmed laureates are invited to take part in the official European Hotel Awards ceremony.
Following confirmation, participation is organised through a dedicated coordination framework.
An Administrative Contribution of EUR 475 (excl. VAT) applies to the confirmed laureate property for the administrative coordination and organisational preparation related to the ceremony.
Attendance under this coordination is limited to a maximum of two (2) representatives of the laureate property.
All artistic, ceremonial and hospitality elements of the evening remain complimentary for laureates.
1) What the administrative contribution covers
- Pre-event administrative coordination with laureates and guest confirmation.
- Seating protocol and ceremonial guest list preparation.
- Stage flow and ceremony coordination (categories, names, order).
2) What remains complimentary (at no extra charge)
- Award trophy.
- Official European Hotel Awards certificate (HD PDF).
- Delivery of the official HD digital certificate.
- Post-event communication and editorial follow-up.
- Welcome cocktail reception preceding the ceremony.
- Access to the official European Hotel Awards ceremony.
- Two nominative VIP invitations including welcome cocktail, ceremony access and gala dinner.
- Professional photo & interview session during the event day.
- Ceremonial production (sound, lighting, evening protocol).
- When available: individual video presentation displayed during the ceremony.
3) Purpose of the administrative contribution
- Ensures rigorous coordination and high-precision ceremony protocol.
- Preserves the prestige, elegance, and standards of the European Hotel Awards.
- Confirms the presence and engagement of the laureates at the official ceremony.
4) Not included
- Travel and accommodation (preferential hotel rates may be communicated separately).
- Additional guests beyond the two complimentary VIP invitations.
- Sponsorship visibility (logos, roll-ups, brand placements), strictly reserved for sponsors & partners.
5) Confirmation
- Applicable only after official confirmation as a laureate.
- Due within ten (10) days from invoice date (unless otherwise stated in writing).
- Invoice issued upon receipt of your billing details (legal entity, address, VAT number if applicable).
Accounting & Tax clarification
For accounting purposes, the Administrative Contribution relates exclusively to
administrative coordination and organisational preparation related to the European Hotel Awards programme.
It is not a payment for catering, accommodation, local event services, or the purchase of the award.
All artistic and ceremonial elements listed as complimentary above are provided free of charge.
This clarification supports transparent bookkeeping by the recipient.
The contribution therefore represents an international administrative coordination cost related to the European Hotel Awards programme only and is not related to hospitality or catering services.
The administrative contribution is independent from any hospitality elements, which are incidental and not part of the invoiced service. Travel and accommodation are arranged and paid directly by the participants.
For companies established outside France and holding a valid EU VAT identification number, VAT is not charged on the invoice under the reverse-charge mechanism.
In accordance with Article 44 of the EU VAT Directive (2006/112/EC) and its implementation in the French Tax Code (Article 259-1 CGI),
the place of taxation for B2B services is the country of the customer.
The VAT, if applicable, must therefore be accounted for by the recipient under the reverse-charge mechanism.
Optional Communication Packages
Laureates may optionally choose paid communication packages to enhance their visibility, for example:
- Editorial reportage in Références Hôteliers Restaurateurs online magazine.
- SEO-optimized article with international reach.
- LinkedIn highlight and network sharing.
- Discover optional add-ons → here.
These optional services are separate from the Administrative Contribution and are offered only upon request.
